Dear Postmasters,
In the changed scenario all the burdens are rested on the shoulders of postmaster of the office. Whether we paid equally for those duties and responsibilities????? Upto 4th Pay commission IPs and LSG postmaster got the same pay benefits. But Now??? We have more responsibilities than any other officials and still paid less. Who will bring this issue properly to the government???
Detailed list of duties and responsibilities of the Postmaster is given as below.
A. Daily List of Daily Duties
of a Postmaster
1.
Opening of office
2.
Supervising Cleaning and mopping of office
3.
Ensure punctual attendance of staff
4.
Maintenance of Attendance register
5.
Allocation of duties to staff for the day
6.
Attending Table Sorting of Mails received for
delivery
7.
Identification of Unpaid and Insufficiently
Paid articles
8.
Maintenance of Unpaid Register
9.
Authorisation of Mos and Emos for delivery
10.
Authorisation for Treasurer for payment to
Postman
11.
Check Registered / Speed Post articles
received
12.
Ensure Postman to Proceed on for delivery in
time
13.
Check Letters and Circulars received
14.
Circulate circulars for Staff
15.
Attend Phone Calls
16.
Check emails
17.
Check CCC complaints
18.
Check ePost messages received for delivery
19.
Check Articles booked at counter in random
20.
Prepare cheques for Wdls above 20000/-.
21.
Attend supervisory work for SB transactions
22.
Check Sanchay Post Pending forms for
sanction.
23.
Check cash excess or shortage with treasurer
24.
Order Drawal of Cheques from bank / Cash
25.
Order Remittance of Cash to Bank / Cash
Office.
26.
Attend Public enquires and complaints at
office
27.
Check filing of work papers of the previsous
day
28.
Ensure Punctual Clearance of Letter boxes
29.
Supervise sorting of outward ordinary mails
30.
Check Postman Return within dispatch schedule
31.
Check Articles returned by postman
32.
Check Redirection / Refused / left articles for dispatch
33.
Check Payment vouchers of eMos and Mos
34.
Ensure Articles returned are dispatched on
the same day
35.
Check of Standard Remarks by Postman
36.
Check all articles booked are dispatched on
the same day.
37.
Check articles in deposit with the Abstract
38.
Collect Articles in deposit for safe custody
39.
Ensure
undelivered insured articles with treasurer
40.
Check VP articles in deposit with VP Register
41.
Check Consolidation of VP / MO
42.
Check Registered / Speed / Parcel Abstract
and sign
43.
Check POS account verification for all staff
44.
Authorize eMos booked
45.
Check submit accounts for Postman / window
46.
Check and sign Schedules printed in POS /
Postman
47.
Check TCB with the physical balance of cash
and stamps
48.
Check for incorporation of accounts in Daily account
49.
Invoicing Documents and requests in daily
account
50.
Generating and Printing of Daily Account
51.
Cross check Documents with Daily account
52.
Preparation of Account Bag for dispatch
53.
Closing of Office.
B. Additional Duties of a
Postmaster of Post offices with Bos
54.
Ensure Articles for Bos are sorted
55.
Ensure accountable items are invoiced in Bo
slip
56.
Ensure Instructions and circulars are sent
to Bo
57.
Ensure cash request and cash remittance to
BO
58.
Ensure supply of forms and stationery to Bo
59.
Ensure closing of BO bag in time for
conveyance
60.
Opening of BO bags
61.
Check remittances sent is acknowledged
62.
Check remittances received at office with
TCB
63.
Check BO daily account items with vouchers
64.
Check for same day delivery of mails at BO
65.
Check for articles in deposit with reasons
66.
Check Mos in Deposit with reason
67.
Check for request for cash and stamps.
68.
Check accounts and closing balances of Bos
69.
Check for accounting of unpaid articles at
Bos
70.
Order and Sign BO daily account.
71.
Check and sign the BO summary posted .
72.
Transfer of Items and Vouchers to respective
branches
73.
Check for incorporation of BO accounts in SO
74.
Check for any irregularities , Ommission in
BO
75.
Reporting of any such to the Concerned authority.
C. Daily Duties relating to
Softwares at Office
76.
Switch on Server and ensure Client Systems
are on
77.
Authorise Day Begin, Shift begin packages in
sequence
78.
Activate or Inactivate users accordingly
79.
Change Names of Postman if any for the day
80.
Allocate work for the day in each software
81.
Check Consolidated reports in POS at regular
intervals
82.
Order Cash tranfer to Treasurer from Pos /
SB counter
83.
Submit Postman Cash to Treasurer
84.
Tranfer VP Particulars for POS for booking
85.
Authorise SB transactions at Sanchay Post
86.
Submission of accounts for Postman
87.
Verification of transactions for POS
88.
Verification of SB transactions at SB Cash
89.
Day end / Shift end of Softwares in Sequence
D. Occational Duties of Postmaster in maintenance of
systems and equipments at office
90.
Check UPS and Batteries at office
91.
Check Genset periodically for cleaning and
servicing
92.
Purchase of Diesel /Kerosene for gensets
93.
check printers for refilling and gatridge
changes
94.
Ensure cleaning of all systems by AMC thro
DO
95.
Ensure Disk cleaning and defragmentation
96.
Check Back-up
97.
Ensure updation of software thro Sas
E. Daily Duties relating to
Systems and softwares
98.
Ensure that all communication packages work.
99.
Updation of MIS
100.
check emails and sites for
updation
101.
Reply to Complaints at CCC website
102.
Transfer of sanchay post data
103.
Transfer of DB analyser data.
104.
Watch for Updation of antivirus
and OS
105.
Ensure upgradation of Drives and
space in system
F. Standard Duties of Postmaster
relating to office
Accounts / Assets and fittings
106.
Maintain Stock book for all
furnitures fittings
107.
Maintain stock books for all
display boards
108.
Maintain stock / history sheets
for all systems and devices
109.
Maintain stock book for all
sotware CDS
110.
Maintain stock book for all
stationery items
111.
Maintain stock book for all SB related items
112.
Maintain stock book for all Postal Stationeries
113.
Maintain stock book for all
unservicable items of the office
114.
Maintain stock book for all
condemned items
G. Duties relating to Preparation
of Accounts and statements ( Monthly)
115.
Preparation of SMR and submission
to HO
116.
Preparation of Annexure II
statement for DO/RO/HO
117.
Preparation of SO account month
wise
118.
Preparation and submission of
Returns for Ist and II nd periods
119.
Submission of Paid substitute
bills for postman.
120.
Preparation of Leave orders and
APAR for Postman if any
H. Duties relating to the Head Post offices
121.
Daily submission of ECB memos if
any
122.
Checking of SO Slip and documents
there on
123.
Payments relating to salary and
mazdoor for staff
124.
Payments relating to GPF and other
advances
125.
Preparation of Bills paid list for
Hos
126.
Settlement of OM from Hos and SBCO
127.
Updation of erros in Sanchay Post
softwares
128.
Printing and forwarding of
halfyearly balances for RD , MIS
I. Duties relating to Inspection
Reports and Verification Reports
129.
Compliance report for IR s and Vrs
130.
Explanations and reporting for IR
s and VR s
131.
Facilitating for inspection records
132.
Maintenance of Order book
133.
Verification of memos received
from Sub Divisions
134.
Submission YVR and HYR
J. Duties relating to his own
office
135.
Preservation of records according
to periods
136.
Maintenance of MDW, DMSL , Duty
chart , Book of information
137.
Maintenance of Complaints and
suggestion Book
138.
Maintenance of CMAP
139.
Drawal of cheques for Payments for
accounts closed
140.
Drawal of cash from bank
141.
Maintenance of remittance register
for cheques / cash to banks
142.
Ensuring clearance of cheques
presented to bank
143.
Updation of date of clearance of
cheques for ebills
144.
Maintaining Office Order book
145.
Daily check on closing stamp
advance for office and staff
146.
Ensuring cleaning of all seals and
stamps of office
147.
Check and signing Book of
Postmarks on daily basis
148.
Ensuring staff for relief on leave
/ Deputation / Training
149.
Attending customer enquiries at office and clarification of doubts
150.
Indenting for Forms and stationery
151.
Indenting for stamps
152.
Indenting for cash certificates
153.
Indenting for Pass book and other
registers
K. Duties as a Care taker of the
Office Building and premises
154.
Outside
campus cleaned and garbage removed
155.
Watering
of plants/trees/lawn
156.
Cutting
of hedges and trimming of trees whenever required
157.
All
the campus lights and back lit boards in working order
158.
Cleaning
and mopping of office floors with disinfectant
159.
Cleaning
and mopping of counter area twice a day or more as per the
custome traffic and emptieng of waste
paper baskets in public hall/office hall
160.
Dusting
of furniture/counters
161.
Cleaning
of window glass panes / counter glasses with water/spray
162.
Cleaning
of toilets after every two hours with phenyl/ disinfectant and
availability of water
163.
Cleaning
of wash basin and availability of naphthalene balls
164.
Punctuality
of staff
165.
Availability
of soap/liquid soap in toilet
166.
Mopping
of drinking water area every half an hour
167.
Availability
of sufficient cash at the counters
168.
Fans
/ Tube lights/roof/walls to be cleaned at least once in a month
169.
Free
availability of forms used by the
170.
customers
at the identified place in public hall
171.
Genset
is in working order
172.
Availability
of sufficient diesel
173.
UPS
in working order – water level of batteries checked
174.
Availability
of sufficient office stationary
L. Duties relating to BD and
Marketing
175.
Ensure
sale of Retail Post items for Business
176.
Market
all retail post items
177.
Ensure
placement of Advertisement Boards in and out of office
178.
Ensure
sufficient stock of Retail Post items by Proper indenting .
179.
Attend
meetings and melas
180.
Provide
Daily / Weekly / Monthly / quarterly / halfyearly / Annaul reports as
Required
M.
Duties relating to E based services
181.
Market
and book IMOs and Videsh Mos at office
182.
Facilitate
customer with refreshment for IMT transactions
183.
Explain
features of e products and service
N . Duties relating to PLI and RPLI
184.
Procure
PLI and RPLI business for the target alloted to the office
185.
conduct
melas and Drives for RPLI
186.
Process
policy proposals for submission to Sub Divisional Head
187.
Account
Proposals and Insured value procured at office and Bos
188.
Issue
Certificate of Credit for Premiums paid at the office
189.
Process
and send loan / closure / maturity of policies
190.
Payment
of Maturity / loan for policies at office marked by HO
191.
Motivate
Postman and GDS officials for procurement of RPLI policies
O . Duties relating to repairs
to Software / systems and equipments
192.
Log
call with the AMC company for repair to systems and equipments
193.
Inform
DO / SA on software problems
194.
Inform
RO on problems referred to .
195.
Record
all problems relating to software / hardware and equipments
196.
Ask
for replacement of systems and equipments for repaired once
197.
Call
log with BSNL authorities for internet connectivity problems
P. Duties relating to office
expenditure
198.
Use
of telephones only for official purpose
199.
ensure
the bill doesnot exceed the authorised limit for the Office
200.
endure
forms are not misused at office
201.
Ensure
electric appliances are switched off when not in use
202.
Ensure
that office stationery are not put to waste
Sincere thanks to Shri. Suresh Babu. Postmaster Grade I Coimbatore division
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